Top 10 tools You'll need to run a successful soft play business

1. Modular soft play equipment

Let’s start with the basics. Invest in high-quality, modular soft play sets that are easy to clean, durable, and suitable for different age groups. Whether you're setting up in a home, hall, or garden, your gear needs to be versatile and visually appealing.

💡 Pro tip: Choose pieces that can be arranged in multiple ways to suit different venue sizes and play themes. You can check out this beautiful Soft Play Set in White from IGLU Soft Play—it’s perfect for modern party themes and super easy to transport and clean! 

2. Ball pits with balls 

https://iglusoftplay.com/collections/ball-pits#  (LOTS of Them!)

A soft play area is never complete without a ball pit. This is a guaranteed hit with toddlers and a great focal point for your rental packages.

🛍️ You can find various starter kits online. Check out Amazon for ball pit balls and different sizes of pits to suit your soft play setup.

3. Cricut machine or vinyl cutter for customization

Want to add logos or themed graphics to your soft play sets or signs? A Cricut machine (or a similar vinyl cutter) is a great tool for branding your business. 

👉 You can find reliable Cricut sellers on Amazon, and having this in-house tool lets you quickly personalize pieces for events, adding a professional touch that clients love. https://www.amazon.com/s?k=Cricut+machine&crid=12FXNIFIOA8T1&sprefix=cricut+machine%2Caps%2C237&ref=nb_sb_noss_1 

4. Heavy-duty mats & flooring

Protect children (and floors!) with interlocking foam mats or rubber flooring. These essentials not only improve safety but also give your soft play area a polished, inviting look.

✅ Opt for water-resistant, easy-to-clean surfaces that match your brand aesthetic.

5. Storage solutions

To keep your gear organized and transport-ready, use stackable crates, trolleys, and labelled bins. This helps you set up quickly at each venue while keeping your soft play sets in great shape.

💡 Foldable storage saves valuable space in your vehicle or home base.

6. Transport van or trailer:

You’ll need a dependable van or enclosed trailer to haul your soft play equipment to and from events. Prioritize ease of loading and unloading, and be sure to use:

• Tie-down straps
• Moving blankets
• Rubber flooring for interior grip

7. Cleaning and sanitizing kit:

Cleanliness is a top priority for any soft play business. A thorough, portable cleaning kit will ensure every child has a safe, sanitized experience.

🧼 Stock up on:

• Microfiber cloths
• Portable vacuum
• Gloves

8. Booking and scheduling tools

Use booking software to keep track of clients, deposits, and delivery schedules. Options like HoneyBook, Bookeo, or even Google Forms can streamline your admin tasks.

🧠 Choose a system that can grow with your business and allow for automatic reminders and invoices.

9. Rules for using the soft Play area.To ensure a safe and fun experience:

• Adult supervision is required at all times
• No shoes, food, or drinks inside the play area
• No rough play or climbing on walls
• Report any damage immediately

📌 Display these rules clearly at every event and include them in your client agreement for smooth and safe play sessions.

10. Marketing toolkit.

You’ll want to promote your soft play area business across social platforms like Instagram and Facebook. To start, you’ll need:

• A clean, simple website
• Canva or Adobe Express for visuals
• A good smartphone camera
• Social media planning tools like Buffer or Later